Starting Workspace Administration Mode

Typically, workspaces you create are saved with your user ID and no other users can see them. You can turn on administration mode so that all workspaces you edit and save while in this mode are shared with all users who log on to the same Marvel Enterprise Portal Server.

In workspace administration mode, the changes you make to link definitions, launch application definitions, and terminal emulator scripts are also shared with other users. If users edit a shared workspace, the edited workspace becomes their personal copy. Any changes made to that workspace in administrator mode will no longer be received by the user. All other users, including the administrator, continue to use the shared (global) version.

To use this function, your user ID must be SYSADMIN or created from that administrator ID and have View and Administration Mode Eligible permissions for User Administration.

  1. Click Administer Users to open the profiles for all users and user groups.
  2. In the Users list, click your user ID.
  3. In the Permissions tab, scroll down the Authorities tree and click Workspace Administration.
  4. Enable Workspace Administration Mode. (Clearing the check box turns off workspace administration mode.)
  5. To save your changes, click Apply to keep the window open or OK to close it.
The title bar and status bar display *ADMIN MODE* after the user name to indicate that your user ID is in workspace administration mode. Any changes that you make to workspaces (including the workspace gallery), link definitions, launch application definitions, and terminal emulator scripts while in workspace administration mode will be shared with other users connected to the same portal server as soon as you save your changes. Likewise, these changes cannot be removed except from within workspace administration mode.

In workspace administration mode, you can access all workspace definitions associated with a particular Navigator item including those that are marked as Only selectable as the target of a Workspace Link. This enables you to modify the target workspaces directly without having to first traverse the link. If a target workspace is dependent on information from the source workspace, you will get display errors when you open the workspace through the Workspace gallery rather than the Link To list.

Private workspaces that were created by a user outside of workspace administration mode cannot be seen while in administration mode, even if you are that user. For example, if you created private workspace "My charts", you will not see "My charts" in the list of available workspaces while you have workspace administration mode turned on.

When editing a workspace in administration mode, select Do not allow modifications in the workspace properties. Otherwise, if a user edits that workspace, you no longer control the workspace and cannot override their changes with any changes you make.

When you are finished configuring workspaces for all users, turn off workspace administration mode by repeating these steps and clearing the Workspace Administration Mode check box.